Apostille and Certifications

Apostille and Certifications

Hawai‘i Pacific University assists with obtaining Apostilles and Certifications for eligible university documents.

An Apostille is an official authentication used for documents that will be presented in countries participating in the 1961 Hague Convention Abolishing the Requirement of Legalisation for Foreign Public Documents. Apostilles are commonly required for employment, graduate school admissions, adoption proceedings, and other legal or business purposes abroad.

If the destination country is not a member of the Hague Convention, a Certification is issued instead.

A more comprehensive description is available here.

A list of countries that recognize the Hague Convention can be found here.

 

PROCEDURE FOR REQUESTING APOSTILLE

  • Complete and sign the HPU Application for Apostille.

  • Send the Application along with an original official HPU transcript and/or your original HPU diploma (copies will not be accepted) to the Registrar’s Office at Hawai‘i Pacific University.

    • Official Transcripts can be ordered through Parchment.com. For information on how to order an official transcript through Parchment, please go to our transcripts webpage here. When making your transcript order, please choose the option to "Send to Myself or Another Individual" and then select "Send to Myself". On the following screen, please select "Local Pickup". For the pickup option, please select the option for another person to pick up your transcripts. For the name and phone number of the person picking up your transcripts, please enter "HPU Apostille 808-544-0239".
    • Diplomas can be ordered from Paradigm via our online storefront. For information on ordering a diploma, please go to our diploma webpage here. When creating your diploma order, enter "HPU Apostille" for the delivery name. For the delivery address, enter "500 Ala Moana Blvd., Ste. 5A, ATTN: PTG - Apostille, Honolulu HI 96813."

  • Submit the $75 processing fee. Checks or money orders must clear and funds deposited to HPU before the Apostille process will begin.

  • Document(s) will be notarized by a duly commissioned Notary Public of the State of Hawai‘i.

  • Notarized document(s) will be forwarded to the Office of the Lt. Governor for the issuance of authentication. 

  • Please allow approximately four weeks for processing time.

  • The Office of the Lieutenant Governor reserves the right to deny an application for Apostille. 

  • Document(s) are returned to the Registrar’s Office are mailed to the address provided on the application.

  • If an Apostille is required for multiple countries, a separate application and $75 fee is required for each country.

 

  IF A COUNTRY DOES NOT APPEAR ON THE 1961 HAGUE CONFERENCE ON PRIVATE INTERNATIONAL LAW, A CERTIFICATION IS ISSUED AS FOLLOWS:

  •  Notarized documents are submitted  to the First Circuit Court for verification of the notary’s signature and commission.

  • Document(s) are then submitted to the Office of the Lt. Governor for the issuance of authentication.

  • Please allow approximately four weeks for processing time.
  • The Office of the Lieutenant Governor reserves the right to deny an application for Certification. 
  • Document(s) are returned to the Registrar’s Office are mailed to the address provided on the application.
  • If a Certification is required for multiple countries, a separate application and $75 fee is required for each country.

  • It is the requestor's responsibility to then send the documents to the U.S. Department of State in Washington, D.C. for additional authentication.