Academic Training (J-1 Students)
As a exchange student studying at HPU, you might think that obtaining a work experience isn't possible for you, but luckily that isn't true! While restrictions apply, you may be eligible to participate in Academic Training. To learn more, see below.
What is Academic Training?
Who is eligible for Academic Training?
How long does Academic Training last?
What are the regulations during Academic Training?
How and when do I apply, and how am I notified of the outcome?
Academic training, in contrast to CPT and OPT (for F-1 students only), is an employment program specifically available to students studying in the United States on a J-1 visa. Student participating in academic training are able to apply knowledge gained in the classroom to a practical work experience off campus. Such training can be part-time or full-time, can be used before or after the completion of an academic program, and can be paid or unpaid. All of this depends on the specifics of a student's situation and the experience that their respective employer is able to provide.
International students who meet all of the following criteria are eligible to apply for academic training:
- Hold a J-1 visa (F-1 visa holders are not eligible);
- Are in good academic standing with the university;
- Are able to provide proof of adequate financial support for themselves and any dependents if post-completion academic training is unpaid;
- Have secured a job or internship experience directly related to your program of study.*
*not necessary when meeting with an International Student Advisor to initially discuss academic training
It depends. Simply put, a student can only pursue academic training for a length of time equivalent to that of his/her studies. As an example, a student who studies at HPU for one semester has an academic term which lasts fourteen (14) weeks. In this example, that student cannot participate in academic training lasting longer than fourteen (14) weeks.
The type of academic training - whether during or after studies, full-time or part-time - does not affect the length of time a student is eligible for said training. The length of time, regardless of the type or time of employment, remains equivalent to the length of studies at HPU. Part-time employment does not count as "half-time," and academic training used before completion of the academic program is deducted from the total time available.
Employment Relating to Academic Program
Since the goal of academing training is to provide students studying on a J-1 visa the opportunity to apply the academic knowledge gained in the classroom in a real-world setting, the employment or job training obtained by the student during academic training must relate directly to the academic program pursued by the student. Determination of this relationship is conducted by the student's International Student Advisor and academic advisor.
Students participating in academic training after the conclusion of their studies who are found in violation of this tenet may have their training period revoked and would need to leave the United States immediately.
Unemployment during Academic Training
Unemployment is not permitted during academic training conducted after a student's completion of their academic program. Should a student no longer be employed during a period of pre-approved post-completion academic training, the student should report this information to International Student Services and has thirty (30) days to leave the United States beginning on the day of termination from employment or job training.
Reporting Requirements to HPU
All students on post-completion academic training must continue to report the following to International Student Services:
- Any change in name or address (via HPU Pipeline)
- The name and address of their employer
- Any change to the name and address of the employer
- Any change to visa status
- Any interruption of such employment
All reporting as listed above should be done by e-mailing email@example.com unless otherwise indicated.
If planning to leave the U.S. after academic program completion and intending to reenter the US for J-1 academic training, students must have applied for academic training and received work authorization prior to departure. If a student leaves the U.S. before applying for academic training, they have relinquished their ability to return to the US in J student status and obtain academic training work authorization.
A valid travel signature and current valid date on the DS-2019 and valid visa stamp are required to reenter the U.S. while on academic training.
Health Insurance Requirement
Health insurance coverage must be maintained by the student and any J-2 dependents during a period of post-completion academic training.
Updated DS-2019s are required for any J-2 dependents of a J-1 student completing post-completion academic training.
The opportunity to pursue academic training is available to a student as soon as he/she arrives in the United States for studies; there is no minimum study time completion necessary in order to begin the application. Applications do, however, take an average of one month to process and, as such, applications for academic training should be submitted early and promptly. Applications must be completed and approved during the student's academic study; they are not able to be approved post-completion.
To receive academic training, a student must have obtained intended employment or job training prior to meeting with an International Student Advisor. If employment or job training has been secured by the student, he/she should schedule an appointment with the appropriate International Student Advisor. The following items will be necessary for the meeting:
- Current DS-2019 document
- Current passport
- Student visa
- Job offer letter from the intended employer, which must include:
- Description of the work being carried out by the student
- The period of intended work, including the start date
- How many hours per week the student will work
- A sample letter is available at the International Student Services office.
After a student has met with International Student Services and submitted the appropriate supplemental documentation, the International Student Advisor will meet with the student's academic advisor to discuss the requested training. Should the academic training experience be approved, International Student Services will issue a letter authorizing employment for a specific period of time and, if applicable, a new DS-2019 form. The employer should be provided with copies of these documents at the beginning of the student's employment.
If a student is eligible for an extension of academic training, the student should contact International Student Services at least one month prior to the expiration of his/her current academic training authorization.