Steps to Finding an Intern
Employers who wish to find an intern should follow these steps:
1. Read our Employer Recruiting Policies.
2. Develop a position description for the internship that provides the following:
- Intern's responsibilities and projects
- Skills and knowledge needed for the position
- Time and length of the internship
- Intern's mentor/supervisor
- Wage/salary OR Unpaid Internship: Employers must decide whether to offer a paid or unpaid opportunity based on the nature of the position. In accordance with the U.S. Fair Labor Standards Act (FLSA), employers can hire an unpaid intern only if the intern is considered a “learner/trainer.” The employer is solely responsible for determining whether it has met the legal criteria for an unpaid intern. More information can be found at the U.S Dept of Labor website. **If the internship is unpaid, a training plan must be submitted to our office. Click here for more information on training plans.
3. Register for our on-line job board, HPU Connect, and post the position. The posting will be reviewed and approved or disapproved by our staff within 2 business days. The posting will then be available for our students to view and apply for. Employers are responsible for contacting, interviewing and selecting students for their internship positions.
4. If you are interested participating in other on-campus recruiting efforts, such as an information table, on-campus interviews or an employer information session, please complete our on-line recruitment interest form. We will contact you as soon as possible.
5. Choose the best candidate for your internship position and finalize an agreement of responsibilities, compensation, and work schedule with the student. Most students work on a part-time basis during the academic year, and are able to work full-time during the summer and winter breaks.
6. Complete and sign the student's Internship & Co-op Agreement form after making sure job duties and responsibilities are correct and complete. Please be thorough in documenting the duties, so that a quick determination may be made to award academic credit to the intern. You must also sign and submit HPU's "Employer Waiver & Release" form. If you have not already submitted a training plan for an unpaid internship, please do so. The student will then meet with his or her career counselor to sign up for the internship.
-If you have selected an international student as an intern, our office must process their CPT work authorization before the student can begin working. Processing time can take up to 9 business days. The student will receive a work authorization on their I-20 Form; our office will make a copy for the student to give to their employer.
7. During the course of the internship, the student will ask his or her supervisor to sign their time log sheet to verify the hours worked. This student must submit this sheet to their career counselor at the end of the internship.
8. On-line evaluation forms are provided to the employer/mentor just before the end of the internship. Mentors are asked to evaluate the intern's work relationships, attitude, confidence, dependability, maturity, decision-making, communication skills, and overall performance. It is strongly recommended for the internship mentor to schedule a performance review session with the intern prior to the completion of the internship. Additional comments can be provided by the employer to give the University additional feedback.